Digital Document Management
Owning and running a business can be both challenging and time-consuming. It’s hard to find time to organize the small things, like organizing your receipts and paperwork, before they become a giant, messy stack on your desk!
At Next Gen Business Solutions, we not only understand the need for proper document management, but we also provide easy solutions!
It’s time to get a handle on your endless sheets of paper and countless receipts that litter your office and drain your energy! With a proper document management system in place, you can easily keep track of your expenses, file all your important documents in the same place and organize your receipts efficiently!
What is Document Management
Document management is a system or process used to capture, track and store electronic documents such as PDFs, word processing files and digital images of paper-based content.
At Next Gen Business Solutions Inc., we use Hubdoc, Receipt Bank and AutoEntry to capture your documents in various formats - including PDF, Word, Excel and image files. We use these document management systems to digitally receive, track, manage and store your documents, which will reduce your overall paper usage.
These file management systems integrate with most accounting softwares, including QuickBooks Desktop, QuickBooks Online, Xero and Sage.
We use a series of these applications in order to keep an organized and accurate record of the various versions created and modified by different users, such as Google sheet, or Excel through OneDrive, etc.
Using a variety of document management tools and applications enables our team at Next Gen Business Solutions to organize and keep track of our documents digitally, removing the need for those endless stacks of papers! We can do it for you too!
Benefits Of A Digital Document Management System
You may be asking, “why should I go paperless?”
With a digital document management system, you can:
- Operate in a clutter-free environment
- Increase overall efficiency level
- Have your documents easily accessible at any time
- — Eliminate time-wasting steps of printing, filing and manually searching for paper documents. Your record retrieval process will be reduced to just a few mouse clicks!
- Help protect the environment by limiting your paper usage
- Have a stress free Year End and Audit experience
- Since all of your documents are easily accessible, the process of sorting through and finding exactly what you need for tax season just got so much easier and faster. No more shipping boxes of your documents to your auditor or accountant! One click and you’re there!
Are you tired of sorting through those endless stacks of papers that are littering your office floors? Contact Next Gen Business Solutions to find the digital document management system that works best for you! Cut the paper costs, stop stressing out over your records and save your energy - It’s time to switch to clicks!